Across the globe, all kinds of government agencies and organizations rely heavily on safekeeping documents and essential information. In the past, all of this information was stored physically in cabinets, storage units, and piled into overflowing boxes. Nowadays, that style of document storage is extremely impractical, as 7.5% of all documents get lost.
That’s where document digitization comes in, opening the door for a much more innovative and modernized approach to information safekeeping. Digitization is the process of converting information into a digital format. In this format, information is stored in an organized fashion through bits, which are then separately addressed in multiple-bit groups called bytes. This is the binary data that computers and other technological devices across a network can process.
A global survey of workers and IT professionals by IDC showed that document challenges account for roughly 21.3% of all productivity loss. With document digitization, organizations of all kinds and sizes can keep track of their valuable documents much more efficiently and can safely store them across the digital realm for decades.
According to Trinidad and Tobago Guardian, 120,000 state land tenants’ old paper documents will now utilize this innovative approach and transfer all the files into the Electronic Document Management System (Land Card).
Previously, Clarence Rambharat, Minister of Agriculture, Land, and Fisheries, had to spend weeks and sometimes even months to access an important document. The land card will now enable state land tenets of agricultural, residential, and commercial parcels to deal directly with the Ministry’s Land Management Division in a much more time-efficient manner.
“The card saves having to deal with paper, it removes the risk of a file disappearing and delays, gives everyone an opportunity to deal with information in real time as it took sometimes two months for files to reach me,” said Rambharat. The card takes exactly what you use on messenger, the ability to access and upload documents and have a conversation taking it to a different level.”