Choose a business that offers a demo or free trial account when you are choosing board meeting software. This gives you the chance to see how easy it is to use and what advantages it can provide. You should also know what kind of customer service they provide, and how long it takes them to answer your questions or queries.
Board management tools can reduce the time needed to plan meetings by automating tasks like determining the best time for meetings, collecting RSVPs and scheduling meetings. They also help to share and collaborate on documents by placing them in a central area. Additionally, board meeting software can cut down on travel expenses by allowing members to participate in meetings remotely.
Board members must be in a position to access their meetings’ materials and notes immediately, whether they are in the office or on vacation. Find a website that has mobile support so that directors can access it from any location and at any time. Accessing meeting materials from their phones or tablet makes it easier for them to stay connected with the board even when they’re not in the office or are in a new place.
The best board portals have enhanced security features to keep confidential information safe. Look for SOC-II certification to ensure that confidential documents the board reviews are kept in the virtual boardroom and won’t be a victim of fishing expeditions or frivolous lawsuits. They should also allow for confidential voting on sensitive matters to ensure that everyone’s voices are heard.