Spring cleaning is a crucial and requisite task in any workspace. In fact, a clean and tidy workspace makes 94% of individuals feel more productive, according to research by Staples Corporation. It’s a challenging task but can be completed quickly and effectively with the appropriate strategy. Here are some cleaning tips to include in your spring cleaning office checklist.
1. Decluttering Desks and Workspaces
Any office cleaning endeavor should start with decluttering. According to OfficeMax, about 90% of office workers stated that clutter negatively influences productivity. A messy workspace can make focusing more difficult and increase anxiety and stress. Start by clearing out unneeded objects from your desk, drawers, and cupboards and organizing what’s left.
The first step in a successful decluttering process is sorting stuff into three categories—keep, donate/sell, and toss away. Utilize label makers to assign each item a location and stay organized. You can also employ filing cabinets, bookcases, and other storage solutions to organize your workspace. When you’ve cleaned up and organized your workstation, commit to maintaining it by allotting a short time each day for cleaning.
2. Cleaning Floors and Carpets
Office carpets and floors can get soiled and damaged over time, which detracts from the area’s overall aesthetic. The Environmental Protection Agency (EPA) recommends deep cleaning carpets every six to twelve months to remove dirt, dust, and other allergens. Your carpets will look clean and new after a professional carpet cleaning service removes deep-seated filth and grime. Additionally, hire a floor cleaning business to buff and wax the surface to restore the sheen and durability of hard floors.
Regular vacuuming is also necessary to preserve indoor air quality. In fact, regular vacuuming may remove up to 99% of dirt and dust particles from carpets, according to a Carpet and Rug Institute study. To help maintain and preserve your floors, include floor maintenance supplies like floor wax, floor finish, and floor stripper on your spring cleaning office checklist.
3. Hire a Landscaper
The appearance and value of your office building can significantly improve the exterior conditions. A well-landscaped property can boost its value by up to 15%, per a Virginia Tech study. Hiring a professional local landscaper can ensure your property looks its best all year.
A landscaper can assist with mowing, pruning, fertilizing, and planting. They can also help with pest management and irrigation system maintenance. In the long run, hiring a professional landscaper can save you time and money by avoiding costly repairs and damage from shoddy work. To help maintain the appearance and value of your property, include routine landscape upkeep in your spring cleaning office checklist.
4. Get Your Septic System Cleaned
You probably have a septic system if your office building is not connected to a municipal sewer system. If this is the case, perform routine septic cleaning to keep your system healthy and operating correctly. According to the Environmental Protection Agency, the average septic system must be pumped every three to five years.
Failure to perform routine septic maintenance can result in backups, leaks, and other expensive issues. According to Angi, the price to fix a faulty septic system might be between $627 and $2,919 or even more. This is why it is essential to include septic cleaning in your spring cleaning office checklist to avoid costly repairs and maintain the efficiency of your system.
5. Hire a Trash Removal Company
Hiring a trash removal company may be an efficient solution to handle the removal of undesirable objects and rubbish from your office. These businesses specialize in collecting, transporting, and disposing of numerous waste types, including office supplies, construction trash, and other non-hazardous garbage. Working with a reputable trash removal company will help you save time, clear out clutter, and maintain a cleaner, more orderly workplace.
EPA found that the typical American household produces about 4.9 pounds of trash daily. That is a lot of trash! Working with a junk removal company can help you encourage more environmentally friendly waste management techniques and reduce the quantity of waste in landfills.
Selecting a company that suits your unique needs is critical because some businesses may provide recycling services or focus on disposing of hazardous garbage. Think about things like the service area, cost, and the sort of waste the company can manage while making your decision. You might consider setting up frequent garbage pickups by a roll off dumpster to keep your office organized and clutter-free.
6. Clean Windows and Window Treatments
Another thing you should add to your spring cleaning office checklist is taking care of the windows and window coverings. Natural light is crucial to the health and productivity of your staff, and dirty windows can detract from the aesthetics of your office as a whole. Invest in some new window treats and hire professional window washers. The American Society of Interior Design found that 68% of workers are unhappy with their workplace’s lighting conditions. You can help create a more positive and productive work environment by letting in more natural light.
Cleaning windows and window treatments can enhance staff morale and productivity and improve your office’s aesthetic. Also, customers or visitors may have the wrong impression if the window treatments are dusty or broken. But investing in new, high-quality window treatments can enhance your office’s appearance and create a more welcoming environment.
7. Pressure Wash Exterior Surfaces
Your office’s exterior might become soiled and filthy, especially after a long winter. Pressure wash the exterior surfaces of your building, such as the walls, sidewalks, and parking lots, to help your property look better overall. Pressure washing the outside surfaces of your building also protects them against damage brought on by dirt, grime, and other debris, in addition to improving their appearance. These elements have the potential to degrade surfaces over time and result in lasting harm, necessitating expensive repairs.
According to the National Association of Realtors, pressure washing may increase a home’s sale price by $10,000 to $15,000, so invest in it for your commercial property. The exterior of your building can last longer with regular local pressure washing. A neat and well-kept exterior can also draw in new clients and make you stand out from other businesses.
8. Office Equipment Maintenance
Include regular maintenance of office equipment in your spring cleaning office checklist. Office equipment’s effectiveness can be hampered by dust, dirt, and grime accumulation, which can also damage the equipment over time. Frequent cleaning can assist in removing these damaging elements and guard against equipment damage.
Clean equipment may benefit the office’s general atmosphere as well. A tidy workspace encourages a more productive and healthier work environment, but dirty and disorganized equipment can be irritating and distracting. The cleaning method depends on the type of equipment.
For instance, cleaning a printer can eliminate toner residue, while cleaning a keyboard might entail washing the keys and removing any accumulated material. It’s crucial to adhere to the manufacturer’s cleaning and maintenance instructions to prevent equipment damage. Add the following to your checklist for maintaining office equipment:
- To avoid paper jams and malfunctions, dust and clean printers, copiers, and fax machines.
- Inspect the printer and copier cartridges and replace them as necessary.
- To prevent overheating, examine and clean computer towers and other equipment.
- Uninterruptible power supply (UPS) backup batteries should be checked and replaced.
- Hire IT specialists regularly to maintain servers and other network hardware appropriately.
These maintenance recommendations will help you keep your office equipment in good working order and avoid pricey repairs or replacements.
9. HVAC System Maintenance
For your office to remain cozy and healthy, your HVAC system is essential. It should be scheduled for maintenance in the spring to ensure that it operates effectively and efficiently. Regular HVAC maintenance can increase energy efficiency by 15% and lengthen the life of your system, according to the US Department of Energy.
Regular HVAC maintenance can help you save money on energy bills and guard against malfunctions that might interfere with your business’s operations. A qualified technician will evaluate your system, clean and lubricate its parts, and look for any possible concerns to address before they become more serious. You can cut your energy costs by ensuring your system operates well. A well-maintained HVAC system can also enhance indoor air quality, lowering workers’ risk of allergies and respiratory conditions.
10. Deep Clean Restrooms and Break Rooms
High-traffic locations like washrooms and breakrooms can quickly become filthy and unclean. Your spring cleaning office checklist should include deep cleaning these spaces as the first consideration. Hire a business cleaning service to sterilize and thoroughly clean these areas. Making a solid first impression is vital because, according to Kimberly Clark’s research, 71% of office workers perceive the washroom as a reflection of the management.
During a routine cleaning, restrooms and break rooms are frequently forgotten, resulting in unpleasant smells, unhygienic conditions, and a wrong impression on visitors. Thorough cleaning of these areas entails sterilizing high-touch locations like door handles, light switches, and faucets and simply wiping off the surfaces. Your restrooms and break rooms will be as clean and hygienic as possible with the help of a commercial cleaning company. By doing so, you can limit the spread of germs.
11. Tree Trimming and Landscaping
Remember to take care of the plants and trees that surround your business. This is another vital thing you should add to your spring cleaning office checklist. Overgrown trees and shrubs can look ugly and dangerous. Hire tree trimmers to clean up the outside of your property.
According to the National Association of Realtors, the average homeowner should anticipate a 100% return on investment in landscape maintenance. Tree pruning and landscaping not only make your property look better, but they also help to ensure the safety and well-being of your clients and staff. While weeds and overgrown grass can contain bugs and allergens, overgrown trees and bushes can restrict walkways and create a risk of falling branches. Frequent landscaping may help you maintain a safe and healthy environment for everyone entering your office while keeping your property looking its best. Well-kept landscaping can also improve your office’s curb appeal, attracting potential clients or consumers.
12. Electronic Equipment Cleaning
Computers, keyboards, and other electronic devices can house dangerous bacteria, bugs, and viruses, which can cause infections to spread among workers. Regularly cleaning electronic equipment can reduce the risk of disease and improve the cleanliness of your office. Wipe down surfaces with disinfectant wipes, a microfiber cloth, and a mild cleaning agent, paying close attention to high-touch areas like keyboards, mouse pads, and phone receivers.
In addition to routine cleaning, it’s crucial to implement regulations that encourage personnel to exercise excellent hygiene. Urge staff members to often wash their hands after using the restroom or touching communal items like door knobs or light switches. Furthermore, remind them to clean their workstations regularly. Put hand sanitizer and disinfectant wipes in public spaces like break rooms and conference rooms to enable workers to clean surfaces before and after use quickly.
Data security is a crucial component of electronic equipment cleaning. When cleaning computers, use the proper data protection procedures to guard against unwanted access or data breaches. In addition to implementing strong passwords and security safeguards for network access, this may entail deleting hard drives and shredding or securely discarding outdated devices. You may safeguard your company’s sensitive data as well as the private information of your clients by taking proactive measures to maintain data security during cleaning and maintenance.
In conclusion, spring cleaning your workplace is an essential chore with numerous advantages for your company. You can encourage a cleaner, safer, and more effective working environment for your staff and clients by implementing the ten things on our spring cleaning office checklist. Any action you take to improve your office’s general cleanliness and order, from clearing the clutter in work areas to cleaning carpets and floors to hiring a commercial cleaning firm to trim trees, makes a big difference. Do not let the chaos and clutter control you or your company. Start immediately to experience the impact a good spring cleaning can have!